Agenda Item
Meeting Date: 5/13/2020 - 7:00 PM
Category: Consent Agenda Items
Type: Action
Subject: Approval of Contract Amendment with Organic Life, LLC
Vision 2022:
Financial & Facilities Management
Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
Policy:
Background: The current contract with Organic Life, LLC, which provides food service management services, does not include a provision that addresses the financial impact of the long-term school closure due to a pandemic.
File Attachment:
OrganicLife LLC Amendment - signed 4.23.20.pdf
Summary: To allow for continued food service by serving emergency meals to children in our community during the long-term school closure, that was directed by the Governor of Illinois, we have been operating under the Summer Food Service Program (SFSP), with guidance from Illinois State Board of Education (ISBE) and according to USDA guidelines. To allow for sustainability of the program to cover continued labor and expenses, we developed and negotiated an agreement whereby the Board would pay a per-meal rate of $2.74 for breakfasts and $4.32 for lunches. This is a one dollar increase in our current per-meal rates. In addition, the agreement includes a payment by the Board for all onsite labor charges incurred by the Contractor for providing Emergency Meal Service, including hazard pay, if required. Under the SFSP, the District will receive a higher reimbursement rate for the meals than what was received under the National School Lunch Program. It is in the interest of the Board of Education to pay these charges to ensure the continued operation of serving emergency meals to children during the school closure. The attached amendment was reviewed by district counsel, and it is recommended that the Board of Education approve as presented.
Funding: Education Fund
Board Policy 4.120 Food Services
Recommendation: It is recommended that the Board of Education approve the Invitation for Bid and Contract Amendment with Organic Life, LLC as presented.
Approvals:
Recommended By:
Signed By:
Lisa Maher - Dir of Business Services
Signed By:
Bill Farley - Assist. Superintendent
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Ginna Ericksen Moved, Member Susan Booton seconded to approve the Original motion 'It is recommended that the Board of Education approve the Invitation for Bid and Contract Amendment with Organic Life, LLC as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
   
Brad Paulsen     Yes
Jim Mathieson     Yes
Chris Crabtree     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes
Susan Booton     Yes
Dave Long     Yes