Agenda Item
Meeting Date: 3/11/2020 - 7:00 PM
Category: Consent Agenda 2
Type: Action
Subject: Approval of Bids for 2020 Facility Improvements: Roofing Work at Eight (8) Buildings
Vision 2022:
Financial & Facilities Management
Continue to work to address projects identified in the Facilities Master Plan, through the dedicated budget allocation for capital facility projects per Board policies.
Policy:
Background: The administration prioritized eight (8) roofing projects to be completed this summer due to the age and poor condition of these roofs. These projects are included in the capital plan and were reviewed and recommended by the Board Facilities Committee prior to bidding. Bids were structured to include 2 base bids with several alternates, which would allow us to maximize the work and stay within our annual budget allotment for 2020 capital facility projects.
File Attachment:
Roofing LOR 2020 3.4.20.pdf
Summary: The bid opening was held on March 3, 2020. Sixteen (16) contractors obtained bid packages, and four (4) contractors responded. Two base bids were requested for work at Wheaton North High School and Wheaton Warrenville South High School. Alternate bids for work at Franklin, Monroe, Washington, Whittier, Madison and Johnson were identified under each base bid. Contractors were instructed to bid on one or both bid packages. Base Bid 1 had four (4) bidders, and Base Bid 2 had only one (1)bidder. Attached is a letter from Legat Architects recommending Olsson Roofing as the lowest responsible bidder for Base Bid 1 work, based on the combination of base bid and recommended alternates. For Base Bid 2, only one bidder responded; other bidders cited workload as the reason for submitting on only one of the packages. Legat recommends rejecting Base Bid 2 and re-bidding the project.
Funding: O & M Capital Renewal and Capital Projects Fund
Recommendation: It is recommended that the Board of Education award base Bid 1 and listed alternates for roofing at Wheaton Warrenville South High School; Johnson, Madison and Whittier elementary schools to Olsson Roofing, in the amount of $1,061,000.
Approvals:
Recommended By:
Signed By:
Bill Farley - Assist. Superintendent
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Susan Booton Moved, Member Rob Hanlon seconded to approve the Original motion 'It is recommended that the Board of Education award base Bid 1 and listed alternates for roofing at Wheaton Warrenville South High School; Johnson, Madison and Whittier elementary schools to Olsson Roofing, in the amount of $1,061,000.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Brad Paulsen     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes
Susan Booton     Yes
Dave Long     Yes