Agenda Item
Meeting Date: 6/12/2019 - 7:00 PM
Category: Consent Agenda Items
Type: Action
Subject: Approval of Lease for Chromebooks, Docking Stations and Desktop Computers
Vision 2022:
Learning Support Systems
Ensure an adequate number of devices so that students and staff have access when needed in and outside of school. (Universal Access to Technology)
Financial & Facilities Management
Monitor and update the annual Master Technology Plan.
Policy: 4.60 - Purchases
Background: The Master Technology Plan presented at the February 2019 Committee of the Whole Meeting presented the purchase of Chromebooks to replace older models. The docking stations are needed as the older models docking stations do not work with the newer laptop model. Substitute Laptops are needed that will work with the new docking stations for guest teachers. The 12 iMac computers are replacing an older model used in a specialty lab at WWSHS.
File Attachment:
Summary: The district asked vendors for three-year dollar-out lease for 80 Substitute Laptops, 675 Chromebooks, 16 carts, 600 docking stations and 12 iMac computers. The lease requested was a dollar out lease so that the district will own all devices at lease end. The Chromebooks will refresh a current model Chromebook that has only 2Gb Ram. These units will also add functionality at the high school level with Chromebooks that offer both touch screen and tablet functions. The docking stations are needed for the new laptops being purchased from PCM. Total cost of all equipment is $411,053.42.

Two vendors bid on the Chromebooks. CDWG was the lowest bidder. PCM was the only vendor to reply to the docking station quote. Two vendors bid on the iMac quote and Tech to school was lowest bidder. The carts are being purchased from PCM as these are units we have purchased previously.

We received lease quotes from three leasing companies. The proposal from Providence Capital was the best option for the district with the lowest total cost and yearly payment.
Funding: The total annual cost of leases $141,730 is allocated in the 2019-2020 technology budget.
Recommendation: It is recommended that the Board approve the leases as presented pending review by legal counsel.
Approvals:
Recommended By:
Signed By:
Rodney Mack - Exec. Director of Technology
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Ginna Ericksen Moved, Member Susan Booton seconded to approve the Original motion 'It is recommended that the Board approve the leases as presented pending review by legal counsel.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0
   
Brad Paulsen     Yes
Jim Mathieson     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes
Susan Booton     Yes
Dave Long     Yes