Agenda Item
Meeting Date: 6/12/2019 - 7:00 PM
Category: Action Items
Type: Action
Subject: Approval to Purchase Infinite Visions Enterprise Edition Software Suite
Vision 2022:
Financial & Facilities Management
Monitor and update the annual Master Technology Plan.
Policy: 4.60 - Purchases
Background: The District has been using the CIMS HR/Business solution for over 15 years. The system lacks functionality and features needed in the new current online world.
File Attachment:
Summary: Over the past few months, members of CUSDs administration and staff evaluated solutions to replace the existing system used to support our Financial and Human Resources operations. CIMS has been in place for over 18 years. The system has been reliable, but lacks many features that newer systems support.

This Spring the District reached out to four vendors that support HR/Business systems used by many comparative districts. Skyward, PowerSchool, Alio and Tyler Technologies. The finalists were brought in to provide a detailed review of their proposal and to demonstrate their systems in front of an audience of Finance, HR and the Department of Technology representatives.

The areas of functionality that were reviewed were: accounts payable, accounts receivable, budgeting, cash management, fixed assets, general ledger, procurement, payroll, personnel management, position control, reporting, and supporting technologies. Based on the outcome of this process, District administration is recommending that we implement the Tyler Technologies solution called iVisions.

This implementation will begin this summer with a full year of training and function roll outs planned with a "go-live" date of July 2020. The implementation costs are being spread out over three fiscal years (FY19, FY20 and FY21). Ongoing costs starting in year three are approximately $75,000.00 per year.
Funding: The total contract cost of $482,760 is allocated in the technology budget for FY19, FY20 and FY21.
Recommendation: It is recommended that the Board approve the Tyler Technologies iVisions solution as presented.
Approvals:
Recommended By:
Signed By:
Rodney Mack - Exec. Director of Technology
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Dave Long Moved, Member Rob Hanlon seconded to approve the Original motion 'It is recommended that the Board approve the Tyler Technologies iVisions solution as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0
   
Brad Paulsen     Yes
Jim Mathieson     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes
Susan Booton     Yes
Dave Long     Yes