Agenda Item
Meeting Date:
6/12/2019 - 7:00 PM  
Category:
Action Items  
Type:
Action  
Subject:
Approval of High School Food Service Management Contract  
Vision 2022:
Financial & Facilities Management
Continue to ensure a balanced budget that builds and maintains a fund balance that meets Board policy.
 
Policy:
4.120 - Food Services  
Background:
District 200 currently participates in the National School Lunch Program (NSLP). In May 2015, the Board approved a contract (K-12) with Chartwells to provide food service management for District 200. This contract allowed for up to four (4) annual renewals. The Board approved 3 renewals, and the latest renewal expires on June 30, 2019. In March, Chartwells notified the District that it was unwilling to renew at the federally regulated terms, which are set for participants in the NSLP. During this unexpected notification, we began preparations for a bid process. During this process, we evaluated the K-12 program to consider removing both high schools from the NSLP. District 200 solicited bids for food service management (K-8), as well as requests for proposals for a High School Food Service Management contract that was not part of the NSLP Subsequently, we prepared this recommendation for the Board of Education for the high school contract.  
File Attachment:
 
Summary:
A invitation for proposal package was prepared for a High School Food Service Management contract (non-NSLP). The contract is for a three-year period, beginning July 1, 2019, with options to renew yearly. Notice was published and proposal documents were sent to several potential vendors.

The scope of the contract includes language which outlines the District’s expectations of a high school program which will be managed to promote maximum student participation, and as a benefit to District students, faculty and staff. Better offerings and food variety are also an expectation.

The District received three (3) proposal submissions. Proposals were evaluated on five weighted (5) criterion: Financial; Food Program; Management; Past Performance and References; and Financial and Operational Capabilities.

Based on an evaluation and review of proposals, Organic Life scored the highest. In addition to a guaranteed surplus back to the District each year, a capital investment will also be guaranteed.
 
Funding:
There is no direct cost to the District as revenues will offset costs for the provider to run the program.  
Recommendation
It is recommended that the Board of Education award a contract to Organic Life with respect to the proposal it submitted for High School Food Service Management.  
Approvals:
Recommended By:
Signed By:
Lisa Maher - Dir of Business Services
Signed By:  
Bill Farley - Assist. Superintendent
Signed By:  
Jeff Schuler - Superintendent
 
Vote Results:

Original Motion
Member Susan Booton Moved, Member Ginna Ericksen seconded to approve the Original motion 'It is recommended that the Board of Education award a contract to Organic Life with respect to the proposal it submitted for High School Food Service Management.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 6 Nay: 0.
The motion Carried 6 - 0
   
Brad Paulsen     Yes
Jim Mathieson     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes
Susan Booton     Yes
Dave Long     Yes