Agenda Item
Meeting Date: 7/12/2017 - 7:00 PM
Category: Consent Agenda Items
Type: Action
Subject: Approval of Single Student and Small Group Student Transportation Services Bid
Vision 2018:
Finance
Policy: 4.110 - Transportation
Background: The District currently uses taxi services to transport students of varying needs, which include transportation of homeless students, special education out-placed students (single student to a facility), high school students who require mid-day routes, and Transition students. In FY17, the approximate expenditure was $1,500,000.
File Attachment:
Summary: Bid specifications for a three (3) year contract for Single Student and Small Group Transportation Services were prepared and let out to bid. The term of the contract commences on the date of bid award and expires automatically on the date that is three (3) years after the date of bid award. An alternate bid to install and operate video cameras in the vehicles was also invited.

Two (2) bids were received: Citizens Taxi Dispatch Inc. and 303 Taxi LLC. Bids were evaluated based on the criteria established by the School Code, including: 1) safety and comfort of the pupils; 2) stability of service; 3) quality of service and other factors identified in bid package; and 4) bid price. Based on a review, evaluation, and financial analysis of both bids, the bid received from Citizens Taxi Dispatch Inc. is the most competitive in terms of the statutory criteria. The alternate bid allows the District to require the contractor to equip any or all vehicles with a digital video camera and recorder at any time during the contract.
Funding: Estimated Annual Cost: $1,500,000
Funding Source: FY18 Transportation Fund
Recommendation: It is recommended that the Board of Education approve the base bid and alternate bid from Citizens Taxi Dispatch Inc. for a three (3) year contract period as presented.
Approvals:
Recommended By:
Signed By:
Lisa Maher - Dir of Business Services
Signed By:
Bill Farley - Assist. Superintendent
Signed By:
Jeff Schuler - Superintendent
Vote Results:

Original Motion
Member Ginna Ericksen Moved, Member Brad Paulsen seconded to approve the Original motion 'It is recommended that the Board of Education approve the base bid and alternate bid from Citizens Taxi Dispatch Inc. for a three (3) year contract period as presented.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
   
Jim Vroman     Yes
Jim Gambaiani     Yes
Brad Paulsen     Yes
Jim Mathieson     Yes
Chris Crabtree     Yes
Rob Hanlon     Yes
Ginna Ericksen     Yes